Cisco Webex Meeting Spaces: One eRoom, A Million Uses

WebEx ReviewImagine an office conference room. There is a familiar table, a cabinet full of organized files, a handy list of meeting policies on the wall. Now imagine plopping that conference room concept into your computer.

Welcome to Cisco’s WebEx with Meeting Spaces. It is one of several designated meeting room options in the web conferencing realm, but its cool features sets it apart from the pack. Let’s see what makes Meeting Spaces a must-have.

What is Cisco Webex Meeting Spaces?

Cisco Webex Meeting Spaces is much like your standard web and video conferencing software. You are able to meet with a remote workforce or hold meetings with other WebEx users. However, with Meeting Spaces, you receive a dedicated meeting space that simplifies almost every aspect of web conferencing. Meeting Spaces are multidimensional applications that include file sharing, management, and chat tools.

How can you use a designated Meeting Space? Let us count the ways.

Meeting Management

With a dedicated meeting space, you no longer have to worry about managing users and enforcing corporate policy controls over and over. Once you set those controls, they are there to stay. Returning users return to the same meeting space every time.

A designated meeting space is particularly useful for remote workforce teams. Create separate meeting spaces for different departments or teams, who will then be able to synchronize their actions so nobody wastes time. That way, you can boost productivity by ensuring that everyone is on the same page.

File Sharing

File sharing (and storage!) is as simple as it can get in a meeting space. Any file can be uploaded to the meeting space at any time, and anyone in the meeting can access those files at any time – as long as you, the manager, gives them the power to do so.

WebEx Meeting Spaces’ file-sharing feature functions much like popular file sharing applications like Box and Dropbox. Your meeting space is centrally hosted by Cisco servers, so agendas, lists, and other documents are automatically synchronized to your meeting space. You can then organize files into folders. Managers also have control over file versions, indexed searches, and file comments.


A regular web conferencing service has instant messaging available. The neat thing about a WebEx Meeting Space is that the chat function (along with the rest of the room) is available any time, anywhere. Coworkers can reach each other at any time and from any device – almost any smartphone or tablet is supported, as well as Windows, Macintosh, and Linux computers. And a handy record lets people catch up on the conversation after the fact.

Who is using WebEx?

About 78% of Fortune 500 companies and 93% of Fortune 100 companies use some sort of Cisco video conferencing software. Talk about impressive. And no wonder –

Any business that needs to manage a remote workforce should consider using a designated meeting room software, like Cisco’s WebEx Meeting Spaces. Keeping a designated room available at all times takes the hassle out of web conferencing and seriously boosts productivity.

Lynn is the founder and chief editor at She is responsible for strategy and business development. Her background is in software development, marketing, and project management. She loves camping, traveling, and all things soccer related. She has been married for over 30 years to one great guy and has two adult children. Lynn is also the human companion to two cats - Jynx and Spanky. She is based in Minnesota, USA.

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